Episode 93 - How to automate your appointment scheduling

Scheduling client meetings, interviews, and other appointments can be time-consuming. In this episode, we discuss appointment scheduling apps that can help you save time and get paid faster.

Why should you consider an appointment scheduling app?

There are many reasons to use one of these apps. Here are some of the most important ones:

  1. Allows clients to schedule appointments with you without the back and forth of email scheduling.
  2. Allows clients to pay for appointments before the meeting.
  3. Automatically sends appointment reminders.
  4. Allows clients to reschedule if needed.
  5. Allows you to set up classes or workshops with multiple attendees.

You can also use these systems to book other types of appointments like discovery calls and podcast interviews. Really any situation where you need to meet with someone else, you can use one of these systems. 

Key features

There are a lot of apps out there. In this episode, we only discuss a few of them. When looking at different systems, you must determine which features you need. Most systems include:

  • Web and mobile apps
  • Payment processing (make sure to compare rates)
  • Appointment reminders
  • Online scheduling
  • Calendar management (some systems are better than others)
  • Checks your calendar for conflicts

Other features

These features may be important for some businesses. Not all systems have these features.

  • Group scheduling
  • Meeting room booking
  • Multi-location support
  • Free/trial version
  • Live support
  • Annual plan savings
  • HIPPA compliant

Popular options


  • All key features
  • Free option
  • Annual plan savings
  • $25/mo (accept payments, reoccurring appointments, SMS, and other features)
  • No group/room/multi-location booking

Yellow Schedule

  • All key features
  • HIPPA compliant
  • A place for case notes
  • $29.95 for 1 user / $49.95 up to 3 users / $99.95 for a team of 7

Schedule Once

  • Starts at $5 per month (can be as high as $49 per month)
  • No reoccurring
  • No trial version
  • No mobile apps

Acuity Scheduling

  • All key features
  • HIPPA compliant
  • Starts at $10 per month (19/mo for up to 6 calendars and text messaging)
  • No mobile app

Is there another scheduling app that you use? Tell us about it in the Facebook group.


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