Episode 132 - Are you focusing on the wrong things?

 

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The business cycle can be crazy.  We can work nonstop and it can feel like we are not getting anywhere. Have you ever stopped to ask yourself if you are working on what is important? Join Kristin and Jeff as they explore this important topic.

Many small biz owners struggle to even get three hours of time per week to grow their business according to this OfficeMax survey

5 ways we waste our time 

  1. Excessively cutting the budget
  2. Doing busy work
  3. Organizing yourself
  4. Email and messaging people
  5. Social media for the ... business

The 3 things all small business owners should spend their time on

  1. Creating new products or content
  2. Delivering products to your clients
  3. Selling and marketing your products

5 things we can start doing now to stop the cycle

  1. If you can do it fast, just do it
  2. Automate tasks
  3. Create email templates
  4. ...
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Episode 120 – How to create plans that work for you and your business

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Welcome to the Small Biz Planning club

Kristin and Jeff extend this hand of invitation for you to start planning for success in your business. However, before you join Planning Club, you need to accept the 4 rules of Planning Club.

  • Rule 1 - Do not talk about planning club
  • Rule 2 - Understand the problems with goals and planning
  • Rule 3 - Plan smarter, not smart
  • Rule 4 - Create good foundations for your plans

Rule 1 - Do not talk about planning club

Okay, If you tell people to listen to the episode that is alright.  However, so often we plan and talk about the plan but fail to follow through with execution. So plan well, verify your actions daily and then EXECUTE

Rule 2 - Understand the problems with goals and planning

  • Finding good goals is tough
    • Measuring is a lot of work
  • We struggle to get from Goal to task
    • No idea how to prioritize
  • Life Happens
    • ...
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Episode 106 – 3 major mistakes getting tasks done, and how you can start fixing it now

Stop floundering creating task

Have you ever been told that if you work hard you will succeed? I was. I believed it. For years whenever I had an issue I just started to work more. Work more hours! Push! Push!
I kept moving.

I would do great for a while and then I would burn out. Sometimes I would kill it and prosper, but to be honest most of the time I seemed to go nowhere.

It was frustrating. However, I just kept doing it. I would also get very focused on the work. I was told if I just work smarter. all my problems would go away. I just needed to focus on the type of work I was doing. However, that failed to make my life better, or my business larger.

I also went through a period, where I cut out all the work that I didn't like, that was the worse mistake. I lost touch with so much that was important to my business because I did not want to do work I did not like. I would store up all that crappy work until I was forced to do it. I managed to 10x the work I hated. This is a 10x you...

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Episode 93 - How to automate your appointment scheduling

Scheduling client meetings, interviews, and other appointments can be time-consuming. In this episode, we discuss appointment scheduling apps that can help you save time and get paid faster.

Why should you consider an appointment scheduling app?

There are many reasons to use one of these apps. Here are some of the most important ones:

  1. Allows clients to schedule appointments with you without the back and forth of email scheduling.
  2. Allows clients to pay for appointments before the meeting.
  3. Automatically sends appointment reminders.
  4. Allows clients to reschedule if needed.
  5. Allows you to set up classes or workshops with multiple attendees.

You can also use these systems to book other types of appointments like discovery calls and podcast interviews. Really any situation where you need to meet with someone else, you can use one of these systems. 

Key features

There are a lot of apps out there. In this episode, we only discuss a few of them. When looking at different systems, you...

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Episode 92 - Simplifying your life

We spend a lot of time trying to simplify our businesses, but how often do you think about simplifying your life? In this episode, we discuss tips for simplifying your life. 

Simplify your home

  • Minimize your stuff
  • Automate your home maintenance
  • Have a cleaning kit
  • Pick up 15 minutes each day
  • Choose quality first

Simplify your money

  • Automate your bills
  • Pay off your debt
  • Have an emergency fund
  • Wait 24-48 hours for major purchases
  • Live simply
  • Be grateful
  • Find the root reason for overspending

Simplify your routine

  • Having a morning and evening routine
  • Create a monthly meal plan
  • Recreate leftovers
  • Have a few Plan B meals in the freezer or pantry
  • Don't get the mail until you are ready to deal with it

Other mentions

Episode 86: Finding your daily focus

Episode 33: Quick dinner tips

The Life-Changing Magic of Tidying Up by Marie Kondo

72 ways to simplify your life by Zen Habits

Dyson cordless vacuums

The Miracle Morning: The Not-So-Obvious Secret Guaranteed to Transform Your...

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Episode 86 - Finding your daily focus

Most small business owners state that focus is one of their biggest daily struggles. In this episode, Jeff and Kristin discuss why we struggle with focus and how we can achieve more of it. 

You aren't the only one struggling

In a 2005 study of workplace efficiency, the average employee was able to focus on a task for just 11 minutes before becoming distracted. Once distracted, it took an average of 25 minutes to get back to the original task; sometimes, the employee never got back to that task! The most shocking stat for us: on average, we switch tasks every three to six minutes.

This explains a lot when you understand the effects of distraction. 

Why are we so distractable?

Our brains have not evolved as quickly as technology has. As part of our survival mechanism, we were programmed to respond to stimulus. Today, there is so much stimulus that our brains get easily overwhelmed. We are also overconnected. According to David Rock, author of Your Brain At Work: Strategies...

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Episode 74 - Prioritizing all the things

We all have way too much on our to-do-lists. Trying to determine what takes priority can be difficult. In this episode, Jeff and Kristin discuss how to prioritize all the things you need to get done. 

Often, we try to get everything done at the same time and end up getting nothing meaningful done. Knowing your priorities is an important step to finding the meaningful tasks in your business. Your top priorities should always be products and people. 

Products include everything you sell. If you don't have something that will generate income, you won't be in business for long. 

People are those who will assist your business and those who will become customers. Focusing on relationship building is an important part of your business. How much time are you focusing on it?

Don't get caught up in perfection. Don't get caught up in the technology. There are always ways to simplify the process so you can get started easily. If you are getting bogged down in the details, tells...

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Episode 60 - Downtime is important

As small business owners, we think we need to GO, GO, GO!!! In this episode, we discuss why downtime is important for you physically, mentally, and emotionally.   

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Episode 58 - Using IFTTT to save you time

Have you wanted to automate a task for your business, but had no idea how to start?  We believe there is a simple place to start. IFTTT is an online service that allows you to connect other online applications with two simple formulas.  IFTTTT has over 350 channels, which is what it calls the other online applications.  

First, you can use the channels with a simple formula: If this, then that or IF something happens THEN do something else. So when something happens in a channel, do something in the channel of your choice. Also, you can create a more simple task with the Do formula, or just do a task in a channel. If you are looking for more solutions, we are also a fan of Zapier.

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Episode 57 - Phone apps for small business

There are so many apps out there to help you run your business. Which ones are worth downloading? In this episode, we share our favorite small business apps.

Social Media

  • Buffer
  • Facebook Pages
  • Facebook Groups
  • Periscope
  • YouTube Creator Studio
  • Adobe Photoshop Express
  • Photo Director

Calendar and Email

  • Business Calendar 2
  • aCalendar
  • Inbox

Document Management

  •  Office (Word, Excel, PowerPoint)
  • G Suite (Docs, Sheets, Slides)
  • S Note (Samsung)
  • CamCard
  • Google Drive
  • DropBox
  • CamScanner
  • Evernote

Travel

  • MileIQ
  • Waze
  • Google Maps
  • Uber
  • Yelp or Trip Advisor
  • Airline apps (Delta, Southwest, etc)
  • Priceline
  • Transit Apps
  • Contacts

Money Management

  • Quickbooks
  • Wave Apps
  • Your Bank's App
  • Square
  • Facebook Ads Manager
  • Adsense

News and Books

  • Innoreader
  • Feedly
  • Kindle

Performance and Security

  • CCleaner
  • Speedtest
  • LastPass
  • Avast and Avast Anti-Theft
  • Built-in lock screen

Productivity

  • IF by IFTTT
  • Nozbe
  • Wordpress
  • Microsoft Remote Desktop

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